Director of Operations Job - Church of the Palms, Sarasota, Florida

General Responsibilities:

The Director of Operations is responsible for the oversight and coordination of the administrative ministries of the church, including finance, facilities, personnel,_noemailmunication and continual evaluation and r_noemailmendation of best practices; providing excellent service to staff, volunteers members, and the_noemailmunity to fulfill Church of the Palm's mission.

Specific Responsibilities:

Financial

Oversee the work of the Finance Director and Staff Accountant in:

Maintaining a full accounting system including gift receipt recording, payables and payment processing, banking, payroll, and general ledger

Providing monthly and annual financial reports to all appropriate users

Leading annual budget process and monitoring actual vs. budget results throughout the year

Coordinating all activities to_noemailplete the annual audit or review each year

Accounting for Church of the Palms and Early Childhood Center.

Maintaining relationships with key banks

Ensuring a proper control environment including developing and documenting all policies and procedures.

Developing and maintaining a process for archiving financial records

Working with Administration and Finance Committee to coordinate oversight of budget and oversight of administration

Human Resources

Responsible for all necessary human resource support for Church of the Palms staff working in conjunction with staff and lay leaders (i.e. Personnel_noemailmittee),

Develops and maintains employee policies and procedures that encourage and motivate staff.

Coordinates recruitment, offers, onboarding and all related documentation.

Maintains benefits, including insurance and pension benefits

Oversee processing and delivery of payroll

Conduct annual performance reviews and_noemailplete proper documentation for support staff of the church. Implement disciplinary procedures and performance improvement plans when necessary.

In coordination with Database Administrator (Arena), ensure effective us of church database system.

Facilities

Oversee the work of the Facilities Director in:

Ensuring that administrative and facilities responsibilities are handled by staff or volunteers, including maintaining office equipment and supplies for office-related activities

Working in conjunction with the Buildings and Grounds_noemailmittee on long range planning for facilities upkeep and occasional project management.

Ensuring maintenance of technology infrastructure

Managing construction of the Palms Center (gymnasium)

Communication

Oversee the work of the Communications Director in:

Ensuring that_noemailmunication strategy is updated and executed.

Supporting_noemailmunications staff with appropriate resource and guidance.

Overseeing Information Technology support.

Overseeing Media/TV ministry.

Ensuring the efficient management and operation of church's database.

Supporting the work of the Generosity Team.

Job Skills:

Exceptional people skills: listening,_noemailmunicating, developing trust and rapport

Passionate about Ephesians 4 principles-Each believer given a spiritual gift. All gifts are necessary for the Body of Christ to thrive. Serving with gifts leads to spiritual growth.

Ability to work in a team environment utilizing the development of goals and objectives

Evaluate ministries and make r_noemailmendation for improvement

Recruit, train, resource, affirm and support volunteers

Competency in_noemailputer skills such as Word, Excel, Email and Inte_noemail

Excellent chemistry with all staff

Leads up, down and across

Ability to juggle multiple responsibilities at the same time; manage information; and develop ongoing systems

Ability to see through major projects and meet deadlines

Maintains a pleasant and personable attitude with all staff, congregation members, and_noemailmunity members

Uses professionalism and discretion; maintains confidentiality at all times; maintains a high level of excellence and quality

Ability to manage and ensure a proper financial system with accountability and reporting

Ability to implement processes and standards

Attributes:

Should be a high-capacity leader with clearly recognized gifts in the following areas:

Leads a life of vibrant discipleship and exhibits an enthusiastic relationship with Jesus Christ

Models a healthy balance between God, self, family, and ministry

Is inspired and encouraged by leading and working on a ministry team

Effectively builds strong relationships with support staff

Effectively responds and follows up

Has a good sense of humor

Is_noemailfortable working with awide range of people from different backgrounds

Prioritizes equipping others for ministry, over doing ministry personally, by mentoring and discipling leaders and others