Church Office Manager - (Full Time Position)
Position: The position of Church is a 12 month salaried position reporting to and directed by the Senior Pastor (SP). All employment oversight is by the Staff Parish Relations Committee (SPRC). The main responsibilities can be categorized as keeping the Church office coverage and operations ready to support all types of spiritual sessions and missions and to provide daily staff presence on-campus.
We are seeking a responsible, proactive disciple of Christ to manage the daily operations
of our church and to be the welcoming face of Jesse Lee. This position requires onsite
weekday presence in the Church Office with occasional flexibility for personal time off
and limited work from home.
The Office Manager is responsible for the efficient operation of the church office,
including the coordination of all clerical activities and facilities operations. The Office
Manager maintains a professional relationship with the pastor, staff, congregation,
mission leaders, and church/community and manages collection and retention/filing of
all documents related to church operations including items such as room rental
contracts, equipment leases, insurance certificates, safe sanctuary agreements,
background checks, etc.
The Office Manager will keep in strict confidence information acquired through the
duties of this position which may be personal in nature to church members and/or staff.
The ideal candidate is welcoming, generous, efficient, detail-oriented, with good
listening and professional skills.
Church Office Manager Responsibilities:
Daily collection and distribution of mail and email
Maintain and update church website, directory, and attendance records
Prepare Annual Conference Reports
Manage Church Calendar and room reservations
Order all office supplies/cleaning supplies/materials as requested
Ensure office equipment is in working order and regularly maintainedHandle church communications and publications: create, distribute, or oversee
bulletins and newsletters while working with Church Marketing Professional
Coordinate with Church Council, Board of Trustees and Sextons regarding church
facility maintenance and security operations.
Assist with scheduling of meetings, rental of church equipment, and use of
church facilities by mission groups and community organizations, and enforce
contract terms regarding church policies for facility use.
Build and maintain relationships with the congregation and community.
Greet and assist visitors to the church campus and office.
Answer telephone, manage voicemail and respond to messages as appropriate.
Record all the setup notes in Elexio for all room use reservations
Set the thermostats for all buildings (can do remotely) in advance of all meeting
start times, reset at meeting end times
Manage the electronic door locks (lock/unlock) at appropriate times for all
entrances on the campus (can do remotely)
Update the data in ELEXIO for church members and mission leaders, for facility
descriptions, room reservations, etc.
Attend weekly staff meetings
Supportive of the mission and goals of Jesse Lee UMC
Familiarity of working in a faith-based organization
Proficient with Microsoft Word, Excel, PowerPoint, and Publisher
Ability to learn use of WordPress for posting website updates
Ability to learn use of graphics software used to produce church publications
Ability to learn to create ProPresenter scripts for presentation of scripture
readings and hymn lyrics on video screens during church services
Church Manager Requirements:
An associate's degree in business, office management, or related field.
2 years' office or administrative experience.
Excellent communication, listening, and interpersonal skills.
Strong computer skills and ability to operate office equipment.
Ability to problem solve and multi-task
Ability to keep confidential and sensitive information.
A commitment to standing as a moral and upstanding representative of the
Interpersonal Skills: Demonstrate the ability to work well with others, use active
listening, and openly accept criticism and feedback. Interact in the spirit of love. Engage
people positively, with a demeanor of optimism and abundance.
Management Skills: Demonstrate commitment and flexibility, marshall resources to get
things done. Ability to be organized, self-directed, and to prioritize work while multitasking is required.
Team Orientation: Demonstrate interest, skill, and success in team environments;
accept support from others, offer self as a resource to others; understand and support
the importance of team work; share credit for success with others.
Commitment to Excellence: Take pride in work and strive for excellence, try innovative
ways to get things done, and consider situations from new perspectives.