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Administrative Assistant

FUMC Clearwater

Clearwater, FL

Category: Business/Administration

Posted on: October 19, 2011

Job Description:

JOB DESCRIPTION

POSITION: Administrative Assistant

DEPARTMENT: Business Office

REPORTS TO: Senior Pastor

JOB SUMMARY: Maintains all financial and membership records for the church and prepares reports as required, manages Human Resource issues, coordinates the schedules of all staff members and_noemailmittees, attends specified_noemailmittee meetings, and performs other administrative tasks as needed.

EDUCATION AND EXPERIENCE:
1. High school diploma required; college credits in business (finance and accounting) preferred
2. Computer skills and abilities
3. Previous office experience in bookkeeping

ESSENTIAL SKILLS AND ABILITIES:
1. Must be a practicing Christian; knowledge of the United Methodist local church preferred
2. Ability to_noemailmunicate clearly, positively, and effectively
3. Strong math and writing skills
4. Familiarity with Excel ,Word, an accounting software
5. Ability to_noemailanize efficiently
6. Attention to detail
7. Accuracy of work product
8. Ability to multitask
9. Confidentiality
10. Honesty and integrity
11. Ability to make and maintain warm and professional relationships with staff and membership

RESPONSIBILITIES:
1. Financial
Maintains all accounts payable and makes payments in a timely fashion
Reconciles all bank accounts
Enters all contributions into the Shelby system
Prepares balance sheet and financial reports as needed
Prepares employee and pastor payrolls
Reconciles payroll reports upon receipt from leasing_noemailpany
Maintains petty cash records
Performs back-up of data as required by office protocols
Attends Finance, Trustees, and Church Council meetings

2. Membership
Keeps church membership lists updated
Prepares weekly email blasts to members


3. Human Resources
Maintains all employee information forms; updates as needed
Documents vacation, personal, and sick time for all employees
Works together with employee leasing_noemailpany (PEO) to maintain accuracy of employee information and payroll
Supervises receptionist and maintenance staff
Schedules staff to provide coverage needed for operational efficiency

4. Additional Administrative Responsibilities
Reviews and distributes i_noemailing mail and correspondence
Prepares correspondence and other documents as needed by Senior Pastor
Orders and maintains inventory of office supplies; works with vendors as needed
Provides support with publications as needed (proof reading bulletins, newsletter, etc.)
Maintains and submits all district and conference forms as required


 

Position Information:

Job Title:
Administrative Assistant
Time Type:
Full Time
Job Category:
Business/Administration
Salary:
Organization Type:
Church
Denomination:
United Methodist
Worship Style:
Church Size:
750 - 1000

Contact Information:

Organization Name:
FUMC Clearwater
Contact Name:
Scott Baker
Address1:
411 Turner Street
Address2:
City:
Clearwater
State or Province:
FL
ZIP Code:
33756
Country:
USA
Map this Organization:
Contact Email:
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