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Administrative Assistant to the Director

Tennessee Conference of the United Methodist Church

Nashville, TN

Category: Secretarial/Office

Posted on: September 22, 2015

Job Description:

Administrative Assistant to the Director of Connectional Ministries - Tennessee Conference Office of the United Methodist Church

The Tennessee Conference Council on Connectional Ministries is seeking an Administrative Assistant to the Director of Connectional Ministries. As a member of the Connectional Ministries staff, the Administrative Assistant will collaborate closely with the Director, other Connectional Ministries staff and relevant Conference Committees.

The person in the position reports to the Director of Connectional Ministries in consultation with the Connectional Ministries Executive/Personnel Committee.

Principle Duties and Responsibilities:

Provides administrative support to ensure that municipal operations are maintained in an effective, up to date and accurate manner

Provides support to Director of CCOCM and Program Staff

Provides administrative office services to include, but not limited to preparing / typing correspondences, reports and other documents

Assists in the preparation of financial plans/reports and budgets

Records and monitors invoices and office expenditures

Maintains and updates office files and prepares documents and reports

Maintains office supplies inventory and coordinates deliveries

Ensures rules and procedures are implemented with regard to working hours, luncheon meetings, office closures and security practices

Provides information by directing telephone calls and responding to inquires

Coordinates Annual Conference session events, coordinates lunches and staff coverage

Maintains confidential records and files; creates and revises systems and procedures by analyzing operating practices

Maintains office efficiency, implements office systems, layouts and equipment procurement.

Manages agendas, arranges travel, schedules meetings

Arranges for payment of honorariums

Researches and assists with the preparation of conference policies and procedures

Contributes to overall office morale, team effort by a_noemailplishing related tasks as needed

Ensures the operation of equipment by_noemailpleting preventive maintenance requirements and manages office equipment and supplies

Skills/Qualifications:

Vital, personal Christian faith and spiritual life

Degree in related field preferred with 3-5 years of administrative experience and/or training

Excellent_noemailmunication and written skills

Excellent interpersonal skills

Attention to detail

Excellent_noemailanizational skills

Time management skills

Knowledge of office administration

Knowledge of Microsoft Office; skills in using/learning a wide variety of_noemailputer programs and technologies

Ability to maintain a high level of confidentiality

Flexibility in a willingness to work occasional weekends and evening hours as needed and ability to travel by car as necessary to church locations throughout the Conference

Compensation and Employment:

The_noemailpensation package includes salary, pension, and health benefits.

Salary will be based on related experience and training.

The position with the Tennessee Conference of the United Methodist Church Connectional Ministries is a full-time position.

Effective date of employment is November 1, 2015

Contact:

For consideration of the Administrative Assistant Position, please send letter of interest, salary history and three references to resumes@tnumc_noemail by October 9, 2015
 

Position Information:

Job Title:
Administrative Assistant to the Director
Time Type:
Full Time
Job Category:
Secretarial/Office
Salary:
Organization Type:
Other
Denomination:
United Methodist
Worship Style:
Church Size:

Contact Information:

Organization Name:
Tennessee Conference of the United Methodist Church
Contact Name:
Bettye Lewis
Address1:
304 S. Perimeter Park Drive
Address2:
Suite 1
City:
Nashville
State or Province:
TN
ZIP Code:
37211
Country:
USA
Map this Organization:
Contact Email:
...

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