Admin Assistant- Finance

La Jolla Christian Fellowship

La Jolla, CA 92037

Denomination: Baptist - American

Category: Business Administration

Church Size: 250 - 500

Salary: Not specified

Posted on: June 26, 2024

Time Type: Part Time

Job Description:

Admin Assistant- Finance
La Jolla Christian Fellowship
churchatlajolla.org
Church size: 300-500 (weekly attendance)
Denomination: American Baptist https://missionnorthwest.org/
Position: Admin Assistant- Finance (and Special Event Assistant)
Location: La Jolla, California
Type: Part time.
Schedule: 3 days per week, 5-6 hours per day. (Additional days and hours may be required for special events)

THE SCOPE OF THE POSITION INCLUDES:
Under the direction of the Operations Manager, oversee the finance procedures by verifying proper signatures and protocols of all submitted documents
Follow up on billing disputes and inquiries
Obtain estimates and comparison quotes upon request
Filing, data entry, scanning, digital filing, and phone calls required
Report creation as needed. Knowledge of Excel required.
Respond to donor inquiries and distribute annual donation receipts
Oversee our finance flows (processes) and communications to congregants and our outside accountant
Cross-train for coverage as part of our office team- able to cover phones, open and close the campus, greet visitors, etc. (Secondary to the office manager who primarily handles these tasks)
Assist the Leadership in coordinating our annual special events, especially Snow Day in December (additional hours for this event may be necessary).
Overseeing proper filing and archiving procedures.
Frequent communications to our Operations Manager, CFO, and our Accountant.

DESIRED ABILITIES:
Excels at communication and interpersonal skills
Has a friendly demeanor but is also comfortable greeting various guests who sometimes include homeless seeking aid, solicitors, and other potentially uncomfortable scenarios.
Is able to handle conflict in a healthy, diplomatic, yet confident manner.
Enjoys collaborative ministry and thrives in a team setting, but is also able to work alone with trustworthy and reliable output.
Experience with Google Drive products, Gmail, Office suite products, and is able to quickly learn new software.
Experience with Connecteam and ChurchSuite a plus, but not required.
Is reliable and comfortable working alone or in a large team setting.
Possesses administration and organization skills/experience.
Is able to be trustworthy and confidential regarding various donations, private conversations, and other confidential information.
Finance and/or bookkeeping background is preferred but not required.

POSITION PROFILE
We are seeking a detail-oriented and skilled admin to serve on our finance team. This is a part time position, with opportunities to grow hours down the road with additional responsibilities and trainings. The position is entry-level in that we will train the right person if needed. Experience in bookkeeping or office settings are preferred but an attention to detail and a passion for accuracy is essential to the success of this role.

POSITION STRUCTURE: Part Time Ė Hourly
Direct Reports to Operations Manager
Schedule- 3 weekdays, 5-6 hours per day.

BENEFITS & SALARY: Alfac discounts, three free annual therapy sessions with MFT offered upon request. Two weeks vacation, some holidays off. 5 annual paid sick days. Salary is $18.50-22.50 DOE.

EDUCATION & EXPERIENCE:
Entry Level Position but experience is preferred. Will train the right candidate.
High School Diploma or Equivalent Required

SELECTION PROCESS:
Candidates will be in line with the values and beliefs of LJCF to be considered for a paid staff role.
Please review our About Page at www.churchatlajolla.org and prayerfully consider the role.

Resumes will be accepted June 27th and will close when the correct candidate accepts a job offer.
Resumes are required. Optionally, resumes may also be accompanied by personalized cover letter, a statement of faith, a 2-3 minute video about your philosophies and vision, your Spiritual Gifts Results, and your StrengthsFinders Results. Letter of Recommendation or references also requested.

To apply for this position, email requested items to: Andrea Gallegos andrea@ljcfemail.org

 

Job Qualifications:

Selected candidate will be able to:
Learn the software required for the job, and take over management of the finance data entry processes.
Collaborate with our team to refine existing procedures and innovate where improvements are useful.
Provide a consistent presence for the staff and vendors.
Cross train for office and HR assistant coverage
Assist other staff with their finance inquiries
Be adaptable as each day is a little different. 

Position Information:

Job Title:
Admin Assistant- Finance
Time Type:
Part Time
Salary:
Not specified
Organization Type:
Church
Denomination:
Worship Style:
Contemporary
Church Size:
250 - 500

Contact Information:

Organization Name:
Contact Name:
Minster of Operations: Andrea Gallegos
Address1:
627 Genter Street
Address2:
City:
La Jolla
State or Province:
ZIP Code:
92037
Country:
United States
Map this Organization:
Contact Organization:
Organization Website:
Contact Phone:
Contact FAX:

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