Administative Assistant

WBPC

Raleigh, NC 27606

Denomination: Presbyterian - PCUSA

Category: Church Secretary / Secretarial & Office Staff

Posted on: July 12, 2022

Time Type: Part Time

Job Description:

Position Qualifications:
High School diploma with typing and computer skills
Knowledge of MS Office 365 Software
Knowledge of Bulk Mail Preparations
Knowledge of Automated Church Software (ACS and Realm) helpful windows version membership, contribution, attendance, and financial modules

Hours: 9 AM-1 PM Monday through Friday. 20 hours per week. Additional seasonal hours scheduled as needed to complete assigned tasks.

Accountability: The Church Pastor

Responsibilities:
Daily Tasks:
Answer telephone and relay messages taken for the church staff.
Respond to email requests from members, staff, and outside groups.
Open and disburse mail to proper persons/committees.

Weekly Tasks:
Attend staff meetings.
Gather information, type, and produce weekly bulletin, large print bulletins, announcement (Update) page, and special bulletins (when needed) for Sunday morning worship service.
Produce Updates for @TheTable worship Service. Send weekly email updates to congregation and @TheTable leaders.
Oversee volunteer preparation of children's bulletin and activity sheet to home bound members each week.
Interface with church website putting events into online calendar including bulletin and keeping it up to date
Oversee volunteer assistance with the following:
posting of weekly worship attendance from Friendship Pad sheets
maintaining visitor list
preparing letters to visitors
tracking WNL reservations and prepare list and nametags (seasonal).
Be aware of office supply stock and anticipate needs, including paper and copier supplies, and order/purchase ahead of time.

Monthly Tasks
Gather information, write articles, type, and reproduce monthly newsletter. Prepare newsletter for bulk mailing and deliver to bulk mail site.
Maintain church database in Realm.
Schedule maintenance/repair of office equipment as needed.

Annual Tasks:
Assist the Stewardship Committee with annual preparation of mailings and offering envelopes for distribution.
Collect annual time and talent forms and input into Realm.
Update log of church keys issued to members

Accounting Assistance:
Interface with bookkeeper on any financial questions, route invoices and check request forms for signatures and mail checks.
Assist with annual audit.
Assist the disbursing treasurer as required.
Acknowledge receipt of pledges, stock gifts, and memorial/honorarium gifts and keep appropriate records.
Assist Pastor with designation process of memorial gifts.
Maintain church credit card account by:
o keeping the sign-out log of card users,
o receiving credit card charge tickets,
o reconciling charge tickets to monthly credit card statement, and
o presenting to bookkeeper for payment.
Mission trip related items (list of attendees/fees for mission trips, etc.).
Maintain log of Columbarium interment fees and location map of interned persons.

As Needed Tasks:
Produce reports, promotional materials, and correspondence as required. Assist in coordinating building maintenance services.
Assist preschool with office needs.
 

Job Qualifications:

Position Qualifications:
High School diploma with typing and computer skills
Knowledge of MS Office 365 Software
Knowledge of Bulk Mail Preparations
Knowledge of Automated Church Software (ACS and Realm) helpful windows version membership, contribution, attendance, and financial modules  

Position Information:

Job Title:
Administative Assistant
Time Type:
Part Time
Salary:
$20,000 - 30,000
Organization Type:
Church
Denomination:
Worship Style:
Traditional
Church Size:
100 - 250

Contact Information:

Organization Name:
Contact Name:
Blythe Clifford
Address1:
4900 Kaplan Drive
Address2:
City:
Raleigh
State or Province:
ZIP Code:
27606
Country:
United States
Map this Organization:
Contact Organization:
Organization Website:
Contact Phone:
Contact FAX:

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