Administrative Assistant for Children, Youth & Their Families

Myers Park Presbyterian Church

Charlotte, NC 28207

Category: Secretarial/Office

Posted on: October 24, 2018

Time Type: Full Time

Job Description:

SPECIFIC DUTIES TO CHILDREN'S MINISTRY AND TO YOUTH MINISTRY:
Children's Ministry
Work with children & their families from birth to fifth-grade
Contact for any questions concerning child-related programming and registration
Handle behind-the-scenes details and procedures leading up to all programming and events
Responsible for communicating through mailings and emails about upcoming fellowship, service, and family ministry events
Youth Ministry
Serves as primary contact for Youth event registrations
Serves as primary contact for Cub Scouts, Boy Scouts, and Girl Scouts
Coordinates details for Youth mission trips and conferences
Plan and coordinate details for Youth fellowship, Youth events and retreats
Organize 8th grade Confirmation / Organization 12th grade Senior Recognition

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities (includes eSpace, room set-ups, food and audio visual requests)
Composes and routes routine correspondence including mail, e-mail, and fax
Coordinate manager's schedule, on-call schedule and make appointments
Prepare check requests, reconcile credit card bills, and prepare financial reports
Prepares weekly bulletin and email submissions for Communication area
Greets scheduled and unscheduled visitors, serving as a guide and liaison
Arranges and coordinates travel schedules and reservations
Organizes and maintains filing system
Arranges conference calls
Makes copies of correspondence or other printed materials
Order departmental office supplies as needed
Additional duties may be assigned including providing backup coverage as outlined and structured by Human Resources

KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to organize and initiate work with a minimum of supervision
Ability to prioritize and manage multiple projects and adapt production timelines to changing conditions
Ability to work both independently and collaboratively within a team to assess needs and produce results
Ability to establish and maintain positive working relationships
Ability to effectively communicate through verbal, written, or electronic means
Ability to maintain confidentiality
Ability to read, interpret and analyze complex documents
Ability to prepare budges and use financial statements
 

About Myers Park Presbyterian Church:

Myers Park Presbyterian Church is an engaged community of faith, at work throughout Charlotte and around the world. With groups of people putting their collective gifts to good use, our congregation of over 4,500 members feels close and intimate.

Myers Park is a member of the Presbyterian Church (U.S.A.), the largest Presbyterian denomination in the country and a part of the Reformed tradition.
We are committed to affirming the dignity and humanity of every person, and strive to create a welcoming environment for all God's children.
 

Job Qualifications:

Bachelors Degree (B.A.) from a four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
Computer knowledge Microsoft Office Suite, internet/intranet and database concepts; eSpace (event management system) and Shelby.

 

Position Information:

Job Title:
Administrative Assistant for Children, Youth & Their Families
Time Type:
Full Time
Job Category:
Salary:
Not specified
Organization Type:
Church
Denomination:
Worship Style:
Liturgical
Church Size:
2000 - 5000

Contact Information:

Organization Name:
Contact Name:
Lynn Williams
Address1:
2501 Oxford Place
Address2:
City:
Charlotte
State or Province:
ZIP Code:
28207
Country:
USA
Map this Organization:
Contact Organization:
Organization Website:
Contact Phone:
Contact FAX:

Related: