Front Office Manager

La Jolla Christian Fellowship

La Jolla, CA 92037

Denomination: Baptist - American

Category: Business Administration

Church Size: 250 - 500

Salary: $20,000 - 30,000

Posted on: February 04, 2025

Time Type: Other

Job Description:

Position: Front Office Admin Assistant
Location: La Jolla, California
Position structure: Part Time – Hourly Pay: $18.50-22.50 DOE
Direct Reports to Minister of Operations
Schedule 930am-3pm on Monday-Fri
Other: May combine with the Finance Assistant Position for Full Time status for the right candidate.

Position Profile
We are looking for someone who can be the welcoming face of the church during the week, and take on much of the daily tasking needs pertaining to church administration. This position will oversee the all the needs of the front office including ordering, liaison to visitors, and distribute various kinds of communications to the other staff. Data Entry will be required, as will a confidential distribution of prayer requests and other communications.

The scope of the position includes:
* Oversee the front office of the church, greeting all guests/ visitors and answer calls/ check voicemail
* Ordering for the church administration needs and manage inventory.
* Filing, data entry, receive and sort mail, check church email and distribute to staff
* Create materials for events and Sunday Services, including the bulletin handouts and weekly Constant Contact newsletter.
* Report printing as needed
* Respond to facility rental inquiries and coordinate payments
* Oversee our NextSteps processes, flows (procedures), and related communications to congregants and leaders.

Selected candidate will be able to:
* Learn the software required for the job, and take over management of the data entry processes.
* Check mail and voicemail and distribute to appropriate staff.
* Collaborate with our team to refine existing procedures and innovate where improvements are useful.
* Provide a consistent presence for the staff and church visitors and be a main point of contact for them.
* Be able to articulate calendar details, admin processes, and other inquiries
* Assist with the facility rental inquiries and be a liaison between the renter and the staff
* Be adaptable as each day is a little different

Desired Abilities:
* Excels at communication and interpersonal skills
* Has a friendly demeanor
* Is also comfortable greeting various guests who sometimes include homeless seeking aid, solicitors, and other potentially uncomfortable scenarios. Is able to handle conflict in a healthy, diplomatic, yet confident manner.
* Enjoys collaborative ministry and thrives in a team setting.
* Experience with Google Drive products, Gmail, Office suite products, and is able to quickly learn new software. Experience with Connecteam and ChurchSuite a plus, but not required.
* Is reliable and comfortable working alone or in a large team setting.
* Possesses administration and organization skills/experience.
* Is able to be trustworthy and confidential regarding various prayer requests, private conversations, and other confidential information.

Selection process:
Candidates will be in line with the values and beliefs of LJCF to be considered for a paid staff role. Please review our About Page at www.churchatlajolla.org and prayerfully consider the role.

Resumes will be accepted beginning Feb 4th. and will close when the correct candidate accepts a job offer.
Resumes are required. Optionally, you you may also include a personalized cover letter, a statement of faith, a 2-3 minute video about your philosophies and vision, your Spiritual Gifts Results, and your StrengthsFinders Results. Letter of Recommendation or references also requested prior to being offered the role.

To apply for this position, email requested items to:
Andrea Gallegos andrea@ljcfemail.org
 

About La Jolla Christian Fellowship:

churchatlajolla.org 

Job Qualifications:

Education & Experience:
* Entry Level Position but experience is preferred.
* High School Diploma or Equivalent Required
 

Position Information:

Job Title:
Front Office Manager
Time Type:
Other
Salary:
$20,000 - 30,000
Organization Type:
Church
Denomination:
Worship Style:
Blended
Church Size:
250 - 500

Contact Information:

Organization Name:
Contact Name:
Andrea Gallegos
Address1:
627 Genter Street
Address2:
City:
La Jolla
State or Province:
ZIP Code:
92037
Country:
United States
Map this Organization:
Contact Organization:
Organization Website:
Contact Phone:
Contact FAX:

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