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Office Manager

First United Methodist Church of Phoenix

Phoenix, AZ

Category: Business/Administration

Posted on: June 04, 2019

Job Description:

Office Manager
First United Methodist Church of Phoenix

Job Summary
The office manager is a ministry support position. The hired office manager will report directly to the business administrator and will coordinate operations with clerical, telephone assistance and reception, volunteers, media, and support to the church staff. The schedule of this position is 40 hours per week, up to 4 hours as scheduled on Sunday mornings.

Job functions will include, but are not limited to the following:

1. Office Management
A. Provide training, supervision and guidance to the Office Assistant.
B. Ensure that the Office Assistant is current and updated on all aspects of the role including, but not limited to data entry, clerical tasks and overall office reception responsibilities

2. Clerical
A. Collect baptism, death, birth, wedding records and memorial information
B. Calendar back-up to the Business Administrator
C. Collect and keep daily records of members or family of members, concerning hospitalization, death, special occasions, etc. Add collected data to Sunday morning announcements, weekly worship bulletins and monthly newsletters
D. Provide support as requested to the program and clergy staff

3. Reception (shared with the Office Assistant)
A. Answer incoming and transfer phone calls
B. Respond and/or direct members, solicitors, guests, repair person(s), and staff
C. In Christ's Way benevolence
- Answer incoming calls regarding assistance
- Provide assistance to individuals and families
- Coordinate food distribution with the food volunteers
D. Provide office support, reception and hospitality on Sunday mornings as scheduled by the business administrator

4. Staff Support on Sundays
A. Ensure that the senior pastor is prepared for worship (ie - supply with bulletin, liturgy, etc., if needed.
B. Support the Program Staff in any way that is needed to help with worship (making copies, printing music or literature for worship, answering questions, etc.)
C. Be readily available to alert maintenance staff of any issues (overflowing toilets, leaks, heating/cooling issues, etc.)
D. Assist with potential security issues that may arise on campus. Contact police. Alert staff, members of any issues.

5. Volunteers
A. Gather, train and coordinate volunteers to assist with various support tasks including telephones, reception, mailings, publications, and support to the program and clergy staff

6. Publications and media
A. Proofread all publications including worship bulletins and newsletters
B. Provide backup support to the business administrator with online media, including Facebook, electronic newsletters, and web page editing
C. Monthly newsletter - Adobe InDesign
D. Weekly worship bulletins and inserts - MS Publisher
E. Web site and social media
F. Concert programs
G. Special publications including brochures, postcards, email notices

7. Memorial Services and Weddings
A. Manage connections with family, mortuary, pastor, volunteers
B. Memorial service receptions
C. Maintain the wedding schedule and contracts with coordination of the wedding coordinator
D. Memorial garden

The successful candidate will:
- Possess the ability to be a team player, have the skills to maintain organized files and demonstrate strong communication that includes knowledge of current communication mediums
- Understand and exhibit a culture of professionalism, welcoming and hospitality
- Possess a proven working knowledge of MS Office Suite, including MS Word and MS Excel
- Possess a proven working knowledge of Adobe InDesign
- Possess a strong understanding of the English language, punctuation, and grammar usage
- Possess a strong telephone and personal greeting
- Possess a strong knowledge of online media usage, including Facebook and internet communications

Job Qualifications:

MS Office (Word, Excel, Publisher, Outlook)
Adobe InDesign 

Position Information:

Job Title:
Office Manager
Time Type:
Full Time
Organization Type:
Worship Style:
Church Size:
750 - 1000

Contact Information:

Contact Name:
Russ Morrow
5510 N Central Avenue
State or Province:
ZIP Code:
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